Clinic & Project Grants 2025/26

The CODFP is excited to offer the Clinic & Project Grant Program to our community family practice clinics. Clinics are encouraged to access these grants to implement projects that make meaningful differences to clinic operations, staff support and patient experiences, and build your networks.

Applications are due December 31st, 2025!

Your Clinic. Your Vision. Your Grant!

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About the Program

The Clinic & Project Grants Program offers one-time financial grants to family practice clinics to support a short quality improvement project that will make a meaningful difference to your clinic, staff and patients.

At a glance

👥 Who grants are for

Eligible family practice clinics or provider groups with a CODFP member.
Application must be submitted by a family physician.

Full eligibility requirements

💸 Funding Amounts

Clinics can receive up to $7,500 in funding based on FTE (Full-Time Equivalents).
80% awarded upon approval.
20% awarded upon completion.

✅ What grants are for

One-time funding of a short-term QI project on one of [this year's topics]
Clinic staff and/or external vendors to deliver the project

🗓️ Deadlines

[Apply] by December 31, 2025
[Complete] your project by March 15, 2026.

⛔ What grants are NOT for

Covering ongoing costs of projects after completion.
Areas where other funding already exists.
Computer hardware, clinical equipment, direct patient care.
[See full list of exclusions]

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Program Details

The Central Okanagan Division of Family Practice (CODFP) is proud to offer our community family practice clinics and provider groups a one-time financial grant to support your ideas to improve your Patient Medical Home practices and to build your Primary Care Networks. Our objective is to encourage as many clinics as possible to access the grants for a project that will make a meaningful difference to your clinic, staff and patients.

The clinic grant program is available to Central Okanagan Division of Family Practice members.

Specifically:

The physician practices in the Central Okanagan and is not 100% virtual.
The clinic is primarily MSP-funded, and has at least one practicing, primarily MSP-funded Family Doctor. Clinics without Family Doctors are not eligible.
Family physicians do not have to be practicing full-time to be CODFP members.
IH (or other Health Authority) owned and operated clinics are not eligible.

Maximum grant amounts are funded based on the number of family physician* full-time equivalent (FTE). If a physician works one day per week, that is 0.2 FTE and five days per week is 1.0 FTE.

Clinics with:

0.1 to 1.9 family physician FTE will receive $2,000
2.0 – 4.9 family physician FTEs will receive $4,500
5.0 or more family physician FTEs will receive $7.500

For example, if your clinic has 2 full-time family physicians and 3 family physicians that see patients half-time, the clinic is eligible for $4,500 (2 + 1.5 FTEs = 3.5 FTEs).

* Funding is based on Family Physicians working in the clinic (not specialists, NPs, allied health, etc.)

While the maximum grant funding is determined by your clinic’s total FTE, the actual grant amount awarded will be determined based on receipts submitted in your end of project report.

Grant funded cannot be used towards:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or patient information/data.
Physician time related to patient care.
Projects which are supported by other sources of funding (e.g. DoBC, FPSC etc.) This includes:
- Staff training on new technology (e.g. online booking system, EMR, new software/ equipment, or online security).
- Purchase of software or hardware.
Retreats, catering, social events, or appreciation gifts.

Eligibility

Making it Happen: Your Project Timeline

1

Estimated Time: 30 min

1. PLAN Your Project

The initial planning of your project should take no more than 30 minutes. Simply choose a project option from one of this year's [4 project topics], and check that is within this year's [project parameters]. Additional project planning support is available by contacting [members@codivision.ca].

Program Details

Grant parameters at a glance:

Clinics can receive up to $7,500 in funding based on FTE. See FAQ below for more.
80% of funding on approval, 20% of funding upon completing your clinic’s final report and sharing the results.
Grants may be used for clinic staff and/or external vendors to deliver the project.
Grants cannot be used for the purchase of computer hardware, clinical equipment for direct patient care, or where other funding already exists. See FAQ for more.
Grants are for one-time funding, not for ongoing / sustaining costs.
The application must be submitted by a family physician.
Deadline Alert: Apply by December 31, 2025, and complete your project by March 15, 2026

Project Planning Support

This year participating clinics will have the opportunity to choose from 4 priority project areas to improve clinic operations and build networks:

Why choose a Featured Project?

Learn more about each Featured Project including supports for your clinic
Network with other clinics who are considering similar projects
Receive additional support from the Division to complete your project.

Frequently asked questions

The topics for the 2025-26 Project and Clinic Grant Program were selected based on feedback from our members over the past year. They reflect areas that are important to our community, including planetary health & clinic sustainability, supporting MOA development, cultural safety in care, and enhancing same-day patient access.

We understand that other areas, such as maternity, attachment, recruitment, or projects under active Shared Care initiatives, are also high priority. These types of projects are funded through other existing sources or programs dedicated to those specific needs. If you have questions about alternative funding opportunities, please reach out to us at members@codivision.ca.

Yes. Clinics may work together on a joint project that positively benefits each clinic. Each clinic will be awarded the grant based on the number of physicians working at each clinic, up to $7,500 per clinic. Only one Clinic Owner or Clinic Manager needs to submit the grant request on behalf of all clinics involved.

Individual physicians from separate clinics can also apply together as a group on a project. Note that each individual physician can only participate in one grant application.

The application is for the entire clinic or group named in the application. A single application can include multiple ideas that all support the improvement of Patient Medical Homes and building Primary Care Networks.

Each clinic or group may request one grant for a project of its choice. This means a physician can only participate in one grant application per year. We encourage clinic owners and clinic managers representing an individual clinic (or representing a group of clinics) to apply on behalf of the entire clinic.

Additional Support

Looking for more support?

If you have any questions or comments about this program, please email members@codivision.ca

We look forward to your project ideas.

Clinic & Project Grants 2025/26

ON THIS PAGE

About the Program

At a glance

👥 Who grants are for

💸 Funding Amounts

✅ What grants are for

🗓️ Deadlines

⛔ What grants are NOT for

Add a Title

Program Details

What is the purpose of the grant?

Who is eligible?

How much funding can each clinic potentially receive?

When will the grant money be awarded?

Are there any exclusions?

Making it Happen: Your Project Timeline

1

1. PLAN Your Project

Program Details

Project Planning Support

Frequently asked questions

How do I apply? And when do I apply?

Why these topics?

Can the grants be used towards the purchase of computers or other IT related software/hardware?

If my project does not fit within the scope of clinic grants, where can I find alternative means of funding?

Can multiple clinics partner on a project?

Can multiple physicians in a clinic submit different grant applications?

How long do I have to complete my project?

Will the grant cover ongoing costs associated with the projects?

Additional Support

MAILING ADDRESS

PATIENT LINKS

MEMBER LINKS