Clinic & Project Grants 2025/26

Your Clinic. Your Vision. Your Grant!

The CODFP is excited to offer the Clinic & Project Grant Program to our community family practice clinics. Clinics are encouraged to access these grants to implement projects that make meaningful differences to clinic operations, staff support and patient experiences, and build your networks.

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Applications are due December 31st, 2025!

About the Program

The Clinic and Project Grant Program offers one-time financial grants to family practice clinics (or groups of family physicians) to support a short quality improvement project that will make a meaningful difference to your clinic, staff and patients.

At a Glance

👥 Who grants are for

Family practice clinics or groups of family physicians
Application must outline the family physicians involved
At least 1 family physician must sign off on application.

Eligibility Requirements

💸 Funding Amounts

Clinics can receive up to $7,500 in funding based on Family Physician FTEs (Full-Time Equivalents).
80% awarded upon approval.
20% awarded upon completion.

Funding Calculation Details

✅ What grants are for

One-time funding of a short-term QI project on one of this year's topics.
Funding for clinic staff and/or external vendors to deliver the project.

This Year's Project Topics

🗓️ Deadlines

Submit your application by December 31, 2025.
- Limited funding available! Apply early.
Complete your project by March 15, 2026.

Project Timeline

⛔ What grants are NOT for

Areas where other funding already exists.
Computer hardware/software
Direct patient care
Clinical equipment
Clinical trials

Full List of Exclusions

Parameters & Details

Eligibility

Exclusions

Funding Calculations

The Central Okanagan Division of Family Practice (CODFP) is proud to offer our community family practice clinics and provider groups a one-time financial grant to support your ideas to improve your Patient Medical Home practices and to build your Primary Care Networks. Our objective is to encourage as many clinics as possible to access the grants for a project that will make a meaningful difference to your clinic, staff and patients.

To be clear: grants are intended for short projects on one of this year's topics. For more information on what grants cannot be used for, see the list of exclusions and FAQ below.

The clinic & project grants are available to family physicians working in the Central Okanagan.

Specifically:

The physician practices in the Central Okanagan and is not 100% virtual.
The clinic is primarily MSP-funded, and has at least one practicing, primarily MSP-funded Family Physician.

Clinics that are NOT eligible:

Clinics without Family Physicians.
Clinics owned and operated by Interior Health (or another Health Authority).

For further questions about applying as a group of physicians or partnering with other clinics, see the FAQ section at the bottom of this page.

Grant funding cannot be used towards:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or patient information/data.
Physician time related to patient care.
Clinical trials
Projects which are supported by other sources of funding (e.g. DoBC, FPSC etc.) This includes:
- Staff training on new technology (e.g. online booking system, EMR, new software/ equipment, or online security).
- Purchase of software or hardware.
Retreats, catering, social events, or appreciation gifts.

For more questions, please see the FAQ section at the bottom of this page.

Maximum grant amounts are funded based on the number of family physician* full-time equivalent (FTE). If a physician works one day per week, that is 0.2 FTE and five days per week is 1.0 FTE.

Clinics with:

0.1 to 1.9 family physician FTE will receive $2,000
2.0 – 4.9 family physician FTEs will receive $4,500
5.0 or more family physician FTEs will receive $7.500

For example, if your clinic has 2 full-time family physicians and 3 family physicians that see patients half-time, the clinic is eligible for $4,500 (2 + 1.5 FTEs = 3.5 FTEs).

* Funding is based on Family Physicians working in the clinic (not specialists, NPs, allied health, etc.)

While the maximum grant funding is determined by your clinic’s total FTE, the actual grant amount awarded will be determined based on receipts submitted in your end of project report.

How to do a Project

Ready to get started? Follow the timeline below:

1. Plan | 2. Apply | 3. Run | 4. Report

1 Plan Your Project

Estimated Time: 20–30 min

The initial planning of your project should take no more than 30 minutes. Simply choose a project option from one of this year's project topics, and ensure that you are within the program parameters.

Got questions? Check out our FAQ or contact members@codivision.ca for additional project planning support.

2 Submit Your Application by December 31

Estimated Time: 15–30 min

🔗 Click Here to Apply ↗

APPLICATIONS ARE DUE BY: December 31st, 2025

In order to complete the application, all you will need to provide is the family physicians involved, FP hours worked in your clinic, project details, and expected outcomes. Note that at least one family physician must sign off on the application.

We are committed to ensuring that your projects are approved. Once you have successfully applied and been approved, you will receive the first 80% of funding.

3 Run Your Project

Estimated Time: Project Dependant

What exactly this looks like, and how long it takes, depends on the details of your project—but all projects must be completed by March 15th, 2026. If you wish to sustain the project past this point, all ongoing costs are your responsibility, and you must still complete an "end-of-project" report.

4 Complete an End-of-Project Report by March 15

Estimated Time: 30 min

END-OF-PROJECT REPORTS ARE DUE BY: March 15th, 2026

An End-of-Project Report template will be sent to you in February (or earlier by request), and must be completed to receive the remaining 20% of funding.

Plan

Apply

Run

Report

2025/26 Project Topics & Ideas

To successfully obtain a grant, your project must fall under one of these four topics, which represent priority areas our members have identified as important to the community. For each topic, we have described three "featured" project options for you to choose from, but you can also propose your own idea (as long as it stays on-topic).

Woman Signing Form [DoFP-Manteo-June24-18].jpg

Enhancing Same-Day Patient Access →

Woman Explaining at computer [DoFP-AGM-2024-41].jpg

Planetary Health & Clinic Sustainability →

Conference talk [DoFP-Capri-March2-PRINT-40 - small].jpg

Increasing Cultural Safety in Care →

MOA Appreciation Day - Rutland Community Clinic.jpg

Supporting MOA Development →

ℹ️ Past Topics

Curious about project topics we have done in the past? Go to our Project Topic Archive →

Past Project Topics

Enhancing Same-Day Patient Access

Option A: Schedule Adjustments & Protected Time

A clinic grant would support physicians and staff directly to:

Allocate physician and MOA time to redesign appointment templates with dedicated same-day slots
Provide Compensation for after-hours or non-clinical planning meetings.
Bring in a facilitator to support advanced access scheduling design.

Option B: Triage & Workflow Optimization

A clinic grant will support optimizing and creating workflows:

Train MOAs and nurses in standardized triage scripts to ensure patients are booked into the most appropriate appointment type.
Develop and test call scripts, intake processes, and workflows to prioritize same-day needs.
Share learnings across clinics through peer-to-peer sessions.

Option D: Propose Your Own Project

Use your imagination and plan your own great same-day access project. Make sure your project falls within our funding criteria. Grant funding cannot be used for:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or information/data (e.g. exam room tables, PPE, etc.)
Physician time related to patient care
Projects which are supported by other sources of funding (e.g. DoBC, FPSC, etc.), this includes staff training on new technology (e.g. online booking system, EMR, new software/equipment, or online security) and purchase of hardware or software
Retreats, catering, social events, or appreciation gifts.

Planetary Health and Clinic Sustainability

Option A: Patient-Facing Education

Inspired by the opportunity to raise environmental awareness and help your patients reduce their impact on the planet? You could do this by creating informational handouts for your patients on environmental-related health topics (e.g. switching from pMDI's to DPI's, proper drug disposal, or PaRx Park Prescriptions, chemicals or pesticides, etc), or community events

Option B: Create an internal policy or planning document around sustainable prescribing practices, sustainable procurement, or a general clinic sustainability plan.

This can include creating a manual outlining how to develop more sustainable prescribing practices, writing a policy on how your clinic can reduce its environmental impact by changing its purchasing practices, or creating a general sustainability plan that outlines your clinic's goals for reducing its environmental impacts.

Option C: Capital Improvements

For example: LED lighting, motion sensitive switches, HVAC, bike racks, low-flow toilets and faucets, window tint, implementing composting (Valley Pro Recycling), self-closing doors, investing in green cleaning products and reusable exam table covers. Research and implement possible improvement actions such as those listed above that reduce your clinic's environmental impact or makes it more energy efficient.

For more suggestions check out Sustainable Primary Care Toolkit - CASCADES Canada

Option D: Propose Your Own Project

Use your imagination and plan your own great sustainability project. Make sure your project falls within our funding criteria. Grant funding cannot be used for:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or information/data (e.g. exam room tables, PPE, etc.)
Physician time related to patient care
Projects which are supported by other sources of funding (e.g. DoBC, FPSC, etc.), this includes staff training on new technology (e.g. online booking system, EMR, new software/equipment, or online security) and purchase of hardware or software
Retreats, catering, social events, or appreciation gifts.

Increasing Cultural Safety In Care

Increasing Cultural Safety in Care

Option A: San'yas Indigenous Cultural Safety Training Program

Provide training to strengthen knowledge, awareness, and skills for working with and providing service to Indigenous people and communities
Work more safely and effectively with Indigenous people
Begin considering the role in correcting, rebuilding and transforming systems to uproot Indigenous-specific racism

Option C: Justice, Equity, Diversity and Inclusion (JEDI) Projects

Clinics can suggest one of these JEDI related projects:

A JEDI related workshop or training session (should be different to those listed in Option 1 & 2)
Translating patient facing material to another language (e.g. PHQ9 questionnaire, management of chronic diseases, instructions on preparing for a colonoscopy, etc).
Capital Improvements (e.g. bariatric chairs, enlarged doorways, bathroom rails, grab bars, etc.)

Option D: Propose Your Own Project

Use your imagination and plan your own great cultural safety project. Make sure your project falls within our funding criteria. Grant funding cannot be used for:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or information/data (e.g. exam room tables, PPE, etc.)
Physician time related to patient care
Projects which are supported by other sources of funding (e.g. DoBC, FPSC, etc.), this includes staff training on new technology (e.g. online booking system, EMR, new software/equipment, or online security) and purchase of hardware or software
Retreats, catering, social events, or appreciation gifts.

Supporting Medical Office Assistants (MOA) Development

Supporting MOA Development

Option A: Comprehensive Training Program

Design and implement a structured training program that focuses on enhancing MOA skills in areas such as:

Patient centered communication: Techniques to improve patient experience and satisfaction.
Clinical workflow optimization: Training on managing electronic medical records (EMRs) efficiently, scheduling, and reducing administrative bottlenecks.
Team-based care integration: Skills for collaboration with multidisciplinary teams, including allied health professionals and physicians.

A clinic grant would assist with:

Developing or purchasing training modules tailored to clinic-specific needs.
Stipends or salary support for MOAs to attend training during work hours.
Hiring a professional trainer or consultant to lead workshops. (https://www.cmhakelowna.com/education-training/workplace-training)

Option B: Workflow Efficiency Enhancement

Implement a program aimed at improving workflow efficiency by equipping MOAs with tools and strategies to streamline daily operations. Key areas of focus could include:

Advanced scheduling techniques to optimize patient flow.
Best practices for managing administrative tasks with minimal disruption.
Strategies for reducing errors in documentation and communication.

A clinic grant would assist with:

Engaging experts to conduct workflow analysis and training sessions (https://www.solutionsbyhive.com/)
Developing resources such as checklists and guidelines for standardized processes.
Supporting MOAs to participate in workshops or courses on workflow management.

Option C: Clinical Skills Development

CPR and Basic Life Support

Provide training time for staff.
Support staff to learn and to be competent with these skills.

A clinic grant would assist with:

Covering tuition or registration fees for courses, workshops, or webinars.
Providing compensation for time spent attending educational sessions.
Organizing clinic-specific training.

Option D: Propose Your Own Project

Use your imagination and plan your own great MOA development project. Make sure your project falls within our funding criteria. Grant funding cannot be used for:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or information/data (e.g. exam room tables, PPE, etc.)
Physician time related to patient care
Projects which are supported by other sources of funding (e.g. DoBC, FPSC, etc.), this includes staff training on new technology (e.g. online booking system, EMR, new software/equipment, or online security) and purchase of hardware or software
Retreats, catering, social events, or appreciation gifts.

Frequently Asked Questions

The topics for the 2025-26 Clinic and Project Grant Program were selected based on feedback from our members over the past year. They reflect areas that are important to our community, including planetary health & clinic sustainability, supporting MOA development, cultural safety in care, and enhancing same-day patient access.

We understand that other areas, such as maternity, attachment, recruitment, or projects under active Shared Care initiatives, are also high priority. These types of projects are funded through other existing sources or programs dedicated to those specific needs. If you have questions about alternative funding opportunities, please reach out to us at members@codivision.ca.

Yes. Clinics may work together on a joint project that positively benefits each clinic. Each clinic will be awarded the grant based on the number of physicians working at each clinic, up to $7,500 per clinic. Only one person needs to submit the grant request on behalf of all clinics involved.

Individual physicians from separate clinics can also apply together as a group on a project. Note that each individual physician can only participate in one grant application.

The application is for the entire clinic or group of family physicians named in the application. A single application can include multiple ideas that all support the improvement of Patient Medical Homes and building Primary Care Networks.

Each clinic or group may request one grant for a project of its choice. This means a physician can only participate in one grant application per year. We therefore encourage clinic owners and clinic managers representing an individual clinic (or representing a group of clinics) to apply on behalf of the entire clinic.

Additional Support

Looking for more support?

If you have any questions or comments about this program, please email members@codivision.ca

We look forward to your project ideas.

Clinic & Project Grants 2025/26

ON THIS PAGE

About the Program

At a Glance

👥 Who grants are for

💸 Funding Amounts

✅ What grants are for

🗓️ Deadlines

⛔ What grants are NOT for

Parameters & Details

PURPOSE — What is the purpose of the grant?

ELIGIBILITY REQUIREMENTS — Who is eligible to receive a grant?

EXCLUSIONS — What can grant funding NOT be used for?

FUNDING CALCULATIONS — What is your clinic's maximum grant amount?

FUNDING TIMELINE — When will the grant money be awarded?

How to do a Project

1

Plan Your Project

2

Submit Your Application by December 31

3

Run Your Project

4

Complete an End-of-Project Report by March 15

2025/26 Project Topics & Ideas

ℹ️ Past Topics

Enhancing Same-Day Patient Access

Planetary Health and Clinic Sustainability

Increasing Cultural Safety In Care

Supporting Medical Office Assistants (MOA) Development

Frequently Asked Questions

Why these topics?

Can the grants be used towards the purchase of computers or other IT related software/hardware?

Will the grant cover ongoing costs associated with the projects?

If my project does not fit within the scope of clinic grants, where can I find alternative means of funding?

Can multiple clinics partner on a project?

Can multiple physicians in a clinic submit different grant applications?

Additional Support

MAILING ADDRESS

PATIENT LINKS

MEMBER LINKS