Clinic & Program Grants - Planning Your Project

Submit your 2024/25 Clinic Grant Application Now!

The Central Okanagan Division of Family Practice is pleased to offer our support to help you plan your Clinic Grants project. We have some great project ideas for you! Choose from 4 priority project areas to improve your clinic operations and to build your networks.

Please refer to the FAQ section if you have further questions.

Planetary Health and Clinic Sustainability

Cultural Safety in Care

Supporting MOA Development

Long-Term Care Integration in Primary Care

Planetary Health and Clinic Sustainability

Option 1: Patient Facing Education

Inspired by the opportunity to raise environmental awareness and help your patients reduce their impact on the planet? You could do this by creating informational handouts for your patients on environmental-related health topics (e.g. switching from pMDI's to DPI's, proper drug disposal, or PaRx Park Prescriptions, chemicals or pesticides, etc), or community events

Option 2: Create an internal policy or planning document around sustainable prescribing practices, sustainable procurement, or a general clinic sustainability plan.

This can include creating a manual outlining how to develop more sustainable prescribing practices, writing a policy on how your clinic can reduce its environmental impact by changing its purchasing practices, or creating a general sustainability plan that outlines your clinic's goals for reducing its environmental impacts.

Option 3: Capital Improvements

For example: LED lighting, motion sensitive switches, HVAC, bike racks, low-flow toilets and faucets, window tint, implementing composting (Valley Pro Recycling), self-closing doors, investing in green cleaning products and reusable exam table covers. Research and implement possible improvement actions such as those listed above that reduce your clinic's environmental impact or makes it more energy efficient.

For more suggestions check out Sustainable Primary Care Toolkit - CASCADES Canada

Option 4: Propose Your Own Project

Use your imagination and plan your own great sustainability project. Make sure your project falls within our funding criteria. Grant funding cannot be used for:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or information/data (e.g. exam room tables, PPE, etc.)
Physician time related to patient care
Projects which are supported by other sources of funding (e.g. DoBC, FPSC, etc.), this includes staff training on new technology (e.g. online booking system, EMR, new software/equipment, or online security) and purchase of hardware or software
Retreats, catering, social events, or appreciation gifts.

Up

Cultural Safety In Care

Option 1: San'yas Training Indigenous Cultural Safety Training Program

Provide training to strengthen knowledge, awareness, and skills for working with and providing service to Indigenous people and communities
Work more safely and effectively with Indigenous people
Begin considering the role in correcting, rebuilding and transforming systems to uproot Indigenous-specific racism

Option 3: Justice, Equity, Diversity and Inclusion (JEDI) Projects

Clinics can suggest one of these JEDI related projects:

A JEDI related workshop or training session (should be different to those listed in Option 1 & 2)
Translating patient facing material to another language (e.g. PHQ9 questionnaire, management of chronic diseases, instructions on preparing for a colonoscopy, etc).
Capital Improvements (e.g. bariatric chairs, enlarged doorways, bathroom rails, grab bars, etc.)

Option 4: Propose Your Own Project

Use your imagination and plan your own great sustainability project. Make sure your project falls within our funding criteria. Grant funding cannot be used for:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or information/data (e.g. exam room tables, PPE, etc.)
Physician time related to patient care
Projects which are supported by other sources of funding (e.g. DoBC, FPSC, etc.), this includes staff training on new technology (e.g. online booking system, EMR, new software/equipment, or online security) and purchase of hardware or software
Retreats, catering, social events, or appreciation gifts.

Up

Supporting Medical Office Assistants (MOA) Development

Option 1: Comprehensive Training Program

Design and implement a structured training program that focuses on enhancing MOA skills in areas such as:

Patient centered communication: Techniques to improve patient experience and satisfaction.
Clinical workflow optimization: Training on managing electronic medical records (EMRs) efficiently, scheduling, and reducing administrative bottlenecks.
Team-based care integration: Skills for collaboration with multidisciplinary teams, including allied health professionals and physicians.

A clinic grant would assist with:

Developing or purchasing training modules tailored to clinic-specific needs.
Stipends or salary support for MOAs to attend training during work hours.
Hiring a professional trainer or consultant to lead workshops. (https://www.cmhakelowna.com/education-training/workplace-training)

Option 2: Workflow Efficiency Enhancement

Implement a program aimed at improving workflow efficiency by equipping MOAs with tools and strategies to streamline daily operations. Key areas of focus could include:

Advanced scheduling techniques to optimize patient flow.
Best practices for managing administrative tasks with minimal disruption.
Strategies for reducing errors in documentation and communication.

A clinic grant would assist with:

Engaging experts to conduct workflow analysis and training sessions (https://www.solutionsbyhive.com/)
Developing resources such as checklists and guidelines for standardized processes.
Supporting MOAs to participate in workshops or courses on workflow management.

Option 3: Clinical Skills Development

CPR and Basic Life Support

Provide training time for staff.
Support staff to learn and to be competent with these skills.

A clinic grant would assist with:

Covering tuition or registration fees for courses, workshops, or webinars.
Providing compensation for time spent attending educational sessions.
Organizing clinic-specific training.

Option 4: Propose Your Own Project

Use your imagination and plan your own great sustainability project. Make sure your project falls within our funding criteria. Grant funding cannot be used for:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or information/data (e.g. exam room tables, PPE, etc.)
Physician time related to patient care
Projects which are supported by other sources of funding (e.g. DoBC, FPSC, etc.), this includes staff training on new technology (e.g. online booking system, EMR, new software/equipment, or online security) and purchase of hardware or software
Retreats, catering, social events, or appreciation gifts.

Up

Long-Term Care Integration in Primary Care

Option 1: Foster Mentorship and Collaboration

A clinic grant would support creating a network to:

Enable clinics to partner with experienced LTC physicians or healthcare teams
Support mentorship for new or less experienced clinicians in managing LTC workflows and best practices.
Offer education and tools for physicians to better understand and utilize available billing codes related to LTC.
Support the implementation of tracking systems to ensure accurate and efficient billing.

Option 3: Support Provider Well-being

A clinic grant will support developing resources and opportunities to:

Offer resource and training focused on mental health and burnout prevention for clinicians and staff involved in LTC
Facilitate regular well-being workshops peer-support groups tailored to the challenges of LTC practice.
Create opportunities that enhance work-life balance, such as flexible scheduling or additional administrative support.
Encourage clinics to adopt systems and processes that reduce administrative burdens and streamline care delivery, improving overall job satisfaction.
Promote a culture of resilience and sustainability by recognizing and rewarding excellence in LTC care.

Option 4: Propose Your Own Project

Use your imagination and plan your own great sustainability project. Make sure your project falls within our funding criteria. Grant funding cannot be used for:

Clinical training or purchasing clinical equipment used by physicians and/or clinicians that involve direct or indirect patient care, or information/data (e.g. exam room tables, PPE, etc.)
Physician time related to patient care
Projects which are supported by other sources of funding (e.g. DoBC, FPSC, etc.), this includes staff training on new technology (e.g. online booking system, EMR, new software/equipment, or online security) and purchase of hardware or software
Retreats, catering, social events, or appreciation gifts.

Up

SUBMIT YOUR APPLICATION HERE

Clinic & Program Grants - Planning Your Project

Planetary Health and Clinic Sustainability

Cultural Safety in Care

Supporting MOA Development

Long-Term Care Integration in Primary Care

Planetary Health and Clinic Sustainability

Cultural Safety In Care

Supporting Medical Office Assistants (MOA) Development

Long-Term Care Integration in Primary Care

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